Bellevue, WA

Homeowners Association Document Archive
File Name & Link Category Description
z----Mercer Park House Rules (READ ME)--- Other Important rules for all residents and homeowners @ Mercer park. (updated Jul 2015)
Satelite Dish Guidelines Other
Sample rental pet agreement Other For the convenience of owners who rent their unit to a pet owner here is a basic sample agreement. Regardless of whether you use this form remember that all pet owners must also submit the required mercer park pet registration form
Sample rental move-in /move out agreement Other For the convenience of owners who rent their unit here is a basic sample of a move in/out inspection form
Sample rental lease agreement Other For the convenience of owners who rent their unit here is a basic example of a lease agreement. Note that it is also recommended to establish a legally binding agreement for the tenant to pay fines incurred (parking, etc) since the association legally must hold owners ultimately accountable for payment. As an owner it is a wise idea to protect yourself in this way.
REQUIRED pet registration form Other In order to have a pet in the community this form must be submitted to the Mercer Park management company along with a registration fee and photo.
Mercer Park declaration, covenants, conditions, restrictions, and reservations Other Full 76 page original legal document filed 6/26/1990. Does not reflect any amendments.
Declaration Amendments.pdf Other Ammendment #1 (1990): Changed assigned parking spaces for 16-301 & 16-103. Ammendment #? (1991): Changed assigned parking space for 8-103. Ammendment #4 (2002): Added section 13.5 making negligent owners responsible for association's insurance deductible. Ammendment #5 (2005): Reduced Article 21 Section 21.1 voting requirement from 75% to 67%.
Association Bylaws.pdf Other Bylaws adopted by association as required by declaration
Association Articles of Incorp.pdf Other

2024
File Name & Link Category Description
2024-11-20 Proposed 2025 budget and ratification meeting notice Budget Document sent to all homeowners giving notice of this years budget ratification meeting. Includes proposed budget and breakdown of costs per unit
2024-10-28 October Meeting Minutes Meeting Minutes
2024-09-30 September Meeting Minutes Meeting Minutes
2024-08-26 August Meeting Minutes Meeting Minutes
2024-07-29 July Meeting Minutes Meeting Minutes
2024-06-24 June Meeting Minutes Meeting Minutes
2024-01-29 January Meeting Minutes Meeting Minutes

2023
File Name & Link Category Description
2023-11-27 Presentation slides from ratification meeting for 2024 budget.pdf Other Meeting explaining the proposed budget, reserve plan, rationale used for determining amounts, as well as general updates involving past and future projects.
2023-11-15 Budget for 2024 Budget Proposed budget, agenda, and notification letter for the 11/27/2023 meeting to discuss and ratify the 2024 budget
2023-10-30 October Meeting Minutes Meeting Minutes
2023-09-25 September Meeting Minutes Meeting Minutes
2023-08-28 August Meeting Minutes Meeting Minutes
2023-07-24 July Meeting Minutes Meeting Minutes
2023-07-17 Certificate of liability and property insurance Other Shows details of the HOA's master policies. Expires 7/13/2024
2023-06-19 June Meeting Minutes Meeting Minutes
2023-05-23 Draft reserve study prepared by Schwindt and Co.pdf Reserve Study Reserve studies outline expected major expenses an HOA will encounter over the decades (repaving, roofs, siding replacement, etc) to help inform how much the HOA should be setting aside. The reserve plan is sort of like a separate
2023-05-22 May Meeting Minutes Meeting Minutes
2023-04-24 April Meeting Minutes Meeting Minutes
2023-02-27 February Meeting Minutes Meeting Minutes Reserve recommendations, landscape updates (pet signs, mulch), Steadfast decks project updates, Stein insurance claim, upcoming building maintenance projects, storm water system repairs.
2023-01-26 Board Meeting Minutes Meeting Minutes Stein attorneys water claim, pet station signs, 2023 maintenance planning

2022
File Name & Link Category Description
2022-11-28 Slides from 2023 budget ratification meeting.pptx Budget PowerPoint presentation from budget meeting
2022-11-28 Budget for 2023 Budget Budget approved during 11/28 budget ratification meeting. Since a quorum of homeowners was not reached it was accepted by default.
2022-10-24 October Meeting Minutes Meeting Minutes Landscape updates, stair/deck projects update, clubhouse walkway repair, fire inspections, gutter/roof/moss cleaning, annual budget meeting date.
2022-10-04 Draft Budget for 2023 (v1).xlsx Budget The excel file behind the budget draft mailed on 11/14
2022-09-26 September Meeting Minutes Meeting Minutes Landscape updates, stair/deck/clubhouse walkway construction updates, fire inspections, hot water tank replacement, Trestle claim process, chimney services, draft budget, year-end services.
2022-08-29 August Meeting Minutes Meeting Minutes New landscapers performance, stair/deck projects, dog station updates, clubhouse walkway repairs, railing wash/paint update, open board seat
2022-07-18 July Meeting Minutes Meeting Minutes Bank updates, upcoming stair replacement expenses, new landscape company, dog station bids, clubhouse walkway bids, railing paint bid request, building wash, open board seat
2022-06-20 June Meeting Minutes Meeting Minutes Steadfast stair and deck projects, entry lights and water fountain, new landscaper bids, pet stations, clubhouse walkway bids, reserve study, paint railings, insurance renewal, missing hoses/reels
2022-05-23 May Board Meeting Minutes Meeting Minutes Roof and gutter cleaning bids, sand/paint railings RFP, Steadfast stair/deck work, pet station bids, landscaping bids.
2022-04-27 April Board Meeting Minutes Meeting Minutes
2022-03-28 March Board Meeting Minutes Meeting Minutes
2022-03-28 Annual Meeting Notice.pdf Homeowner/Resident Notice Official notice, agenda, and proxy voting form that was mailed to owners
2022-03-28 Annual Homeowners Meeting Minutes Meeting Minutes
2022-02-28 Board Meeting Minutes Meeting Minutes
2022-01-27 January Meeting Minutes Meeting Minutes
2022-01-27 Board Meeting project status report.pdf Other
2022-01 Mercer Park New Management Letter Other Notice to homeowners and residents about change of management. To be posted at clubhouse

2021
File Name & Link Category Description
2021-12-14 Mercer Park budget meeting slides.pdf Budget Slides shown during annual budget ratification meeting. Shows breakdown of cost increases, inflation, forecast of reserve fund balances, work completed in 2021, planned work, and info about the change of management company.
2021-12-02 Draft Budget for 2022 incl 10 Month Actuals Budget Proposed budget for the 12/14/2021 ratification meeting
2021-10-27 Board Meeting Minutes Meeting Minutes
2021-09-29 Meeting Minutes Meeting Minutes
2021-08-25 Meeting Minutes Meeting Minutes
2021-07-29 Meeting Minutes Meeting Minutes
2021-06-23 Meeting Minutes Meeting Minutes
2021-05-26 Meeting Minutes Meeting Minutes
2021-04-28 Meeting Minutes Meeting Minutes Deck repairs, ground study, fire system issues, pet waste solution, curb repairs, window replacement guidelines
2021-03-29 Meeting Minutes Meeting Minutes
2021-02-25 Meeting Minutes Meeting Minutes Missing hose reels, deck replacements, stairway issues and replacement, pet waste solutions, curb repairs, window installation requirements, vehicle break ins, moss treatment, treadmill repair, plan for annual meeting and election.
2021-01-28 Meeting Minutes Meeting Minutes
2021 Budget Budget

2020
File Name & Link Category Description
2020-12-21 Budget Ratification Meeting Notes.pdf Meeting Minutes
2020-10-28 Meeting Minutes Meeting Minutes
2020-09-24 Sep Meeting Minutes Meeting Minutes
2020-07-30 July Meeting Minutes Meeting Minutes
2020-06-25 Minutes Meeting Minutes
2020-05-28 Meeting Minutes Meeting Minutes virtual zoom meeting
2020-04-22 April meeting minutes Meeting Minutes
2020-02-27 Feb meeting minutes Meeting Minutes
2020-01-30 Jan Meeting Minutes Meeting Minutes
2020 Approved And Ratified Budget Budget

2019
File Name & Link Category Description
2019-12-19 Budget Ratification Meeting Meeting Minutes
2019-10-29 Oct Meeting Minutes Meeting Minutes
2019-09-24 Sep Meeting Minutes Meeting Minutes
2019-07-30 July Meeting Minutes Meeting Minutes
2019-06-25 June Meeting Minutes Meeting Minutes
2019-05-29 May Meeting Minutes Meeting Minutes
2019-03-27 Annual Meeting Slides Other
2019-01-29 Jan Meeting Minutes Meeting Minutes

2018
File Name & Link Category Description
2019 Reserve study for 2019 Reserve Study
2018-11-08 Budget Meeting Minutes Meeting Minutes
2018-09-10 Meeting Minutes Meeting Minutes Draft version
2018-05 Meeting Minutes Meeting Minutes
2018-04-30 Meeting Minutes Meeting Minutes

2017
File Name & Link Category Description
2017-09 Sept Meeting Minutes Meeting Minutes move reserved parking space, mail area improvement for packages, asphalt sealcoating, deck railing approval
2017-08-30 Reserve Study Reserve Study Updated reserve study w/ site visit results
2017-08 Aug Meeting Minutes Meeting Minutes deck railing bids and surface options, curb sandblasting, building washing, asphalt resealing, tree removal/pruning, bath vent issues, sewer cleanout bid
2017-07 July Meeting Minutes Meeting Minutes building washing, insurance renewal, curb sandblasting, tree removal/pruning, building envelope inspections, asphalt resealing, new dogwood tree, potential water leak or drainage issue
2017-06 June Meeting Meeting Minutes
2017-05 May Meeting Meeting Minutes
2017-05 Executive Session Meeting Minutes Meeting Minutes
2017-04 Apr Meeting Meeting Minutes
2017-03 March Meeting Minutes Meeting Minutes

2016
File Name & Link Category Description
2016-08 August Board Meeting Minutes Meeting Minutes
2016-07 July Board Meeting Minutes Meeting Minutes
2016-05 May Board Meeting Minutes Meeting Minutes
2016-01 Jan Board Meeting Minutes Meeting Minutes

2015
File Name & Link Category Description
2015-10 Oct Board Meeting Minutes Meeting Minutes
2015-09 Sep Board Meeting Minutes Meeting Minutes
2015-08 Aug Board Meeting Minutes Meeting Minutes
2015-07 Jul Board Meeting Minutes Meeting Minutes
2015-05 May Board Meeting Minutes Meeting Minutes
2015-04 Apr Board Meeting Minutes Meeting Minutes
2015-03 Mar Board Meeting Minutes Meeting Minutes
2015-02 Feb Board Meeting Minutes Meeting Minutes
2015-01 Jan Board Meeting Minutes Meeting Minutes

2014
File Name & Link Category Description
2014-05 May Meeting Minutes Meeting Minutes
2014-03-25 Notice RE Parking On 118th Ave Homeowner/Resident Notice Additional information regarding no parking signs posted by the city below the community
2014-02 Feb Board Meeting Minutes.pdf Meeting Minutes
2014-01 Jan Board Meeting Minutes.pdf Meeting Minutes

2013
File Name & Link Category Description
2013-11 November Board Meeting Minutes.pdf Meeting Minutes
2013-11 Mercer Park Meeting Agenda Other
2013-10-22 Parking Stall Numbering Notice Homeowner/Resident Notice Information mailed to homeowners regarding the parking stall numbering project
2013-10-22 October Meeting Agenda Other
2013-10 Oct Board Meeting Minutes.pdf Meeting Minutes
2013-09-20 Limited Bldg Cleaning Homeowner/Resident Notice Notice regarding cleaning scheduled for Oct 8th of areas around building light fixtures. Includes request to homeowners for moving items.
2013-09-20 Dryer Vent Clean Homeowner/Resident Notice Notice of dryer vent external cleaning scheduled for Oct 21-22
2013-09-20 Deck repairs, walkway repairs, parking space numbers, sewer and drain line cleaning Homeowner/Resident Notice Notification of a variety of projects scheduled to occur in mercer park.
2013-09-20 Cold Weather Homeowner/Resident Notice Notice sent to homeowners regarding important notes relevant to winter weather
2013-09 Sept Board Meeting Minutes Meeting Minutes
2013-08 Deck Repair Project Update Homeowner/Resident Notice Notice regarding deck repair work at buildings #1, 3, 4, 5 & 6. Also explains what portion of expenses will be billed to homeowners.
2013-08 Deck repair project schedule Homeowner/Resident Notice Schedule for deck repair work
2013-07 July Board Meeting Minutes Meeting Minutes Minutes from the regular July meeting
2013-06 Summer Weather Notice Homeowner/Resident Notice 2 notices mailed out to all Mercer Park Homeowners regarding best practices for summer as well as a notice related to dumpster complaints
2013-06 June Board Meeting Minutes.docx Meeting Minutes
2013-05-30 Reserve Study Budget
2013-05 May Board Meeting Minutes.docx Meeting Minutes
2013-04 Mercer Park Website Annoucement (color) Homeowner/Resident Notice color flyer highighting the features of the Mercer Park website
2013-04 Dry rot repair project - summer 2013 Homeowner/Resident Notice Notice asking homeowners to report deck and entry areas in need of repair.
2013-04 Apr Board Meeting Minutes.pdf Meeting Minutes
2013-01 January Meeting Minutes Meeting Minutes

2012
File Name & Link Category Description
2012-2013 Proforma Budget and Expense Comparison Budget
2012-11 Nov minutes Meeting Minutes
2012-10 Oct Tree trimming parking map Homeowner/Resident Notice Where tree trimming will occur and where you can and can't park
2012-09 September Meeting Minutes Meeting Minutes
2012-08 August Minutes Meeting Minutes
2012-07 July Meeting Minutes Meeting Minutes
2012-06 June Meeting Minutes Meeting Minutes
2012 Reserve Study Budget Multiyear projection of expected expenses and corresponding analysis of healthy reserve amounts